PTP Management, Inc. is seeking an energetic and well-organized individual to join our team as an Office Support Specialist. This role is essential in supporting the day-to-day operations of our real estate office, ensuring seamless administrative processes and contributing to a productive work environment.
Requirements
High school diploma required; College experience or a minimum of 2 years of similar experience preferred.
Knowledge of real estate functions is an advantage.
Job Description
High school diploma required; College experience or a minimum of 2 years of similar experience preferred.
Knowledge of real estate functions is an advantage.
Key Responsibilities
Welcome and assist clients, tenants, and visitors.
Manage company communications, including phone, general email accounts, and mail. Filter and delegate as needed.
Perform electronic filing of business documents and maintain organized records.
Assist with data entry and various administrative tasks across different departments.
Oversee key checkouts and maintain accurate logs.
Request and manage insurance certificates for vendors, tenants, and clients.
Manage supplies & inventory.
Prepare packages for shipping and coordinate courier services.
Ensure the cleanliness and organization of common areas. Coordinate office maintenance and repairs as needed.
Monitor and maintain office equipment and arrange for repairs & servicing when necessary.
Skills & Abilities
Positive and cheerful demeanor
Strong attention to detail and ability to meet deadlines.
Ability to work well with a variety of personalities and in a team-oriented environment.
Self-directed and able to manage tasks independently.
Excellent written and verbal communication skills.
Comfortable working in an open office environment.
Ability to handle a high volume of tasks.
Proficient in Microsoft Office applications; Familiarity with Yardi Software is a plus.